Receptionist – West Coast Personnel

West Coast Personnel Vacancies – Receptionist Vacancies

Temporary Receptionist jobs – minimum 5 years’ experience

Location: Bellville (Cape Town) (candidates MUST reside in or around Bellville)

Duration: 3 – 6 months

Salary: Dependent on experience

Working hours: Monday to Friday 08h00 to 17h00

Job Description:

Our client (in the Oil & Gas industry) seeks a skilled Temporary Receptionist to join their dynamic team. The ideal candidate must have experience in managing front desk responsibilities/switchboard, excellent communication skills, and the ability to handle travel bookings efficiently. If you thrive in a fast-paced environment and have a background in switchboard operations, we encourage you to apply.

Key Responsibilities:

Reception Duties:

• Greet and assist visitors professionally and courteously.
• Answer, screen, and forward incoming calls promptly.
• Manage and organize the reception area.

Travel Coordination:

• Arrange domestic and international travel for employees.
• Coordinate flights, accommodations, and transportation for business trips.
• Ensure travel itineraries align with company policies and budget constraints.

Switchboard Operations:

• Operate and manage a multi-line switchboard system.
• Direct calls to the appropriate person or department.
• Handle inquiries and provide basic information to callers.

Administrative Support:

• Assist with general administrative tasks as needed.
• Manage incoming and outgoing mail and packages.
• Maintain office supplies and ensure the reception area is tidy.

Qualifications: (Candidates not meeting these requirements will not be considered)

• Previous experience as a receptionist (minimum 5 years).
• Proven experience in handling travel arrangements and bookings is a must.
• Familiarity with switchboard operations and phone systems.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Fluency in English and Afrikaans (speaking, reading, and writing).

Additional Requirements:

• Ability to work independently and collaboratively in a team.
• Professional and presentable appearance.
• Strong attention to detail and problem-solving skills.
• Flexibility to adapt to changing priorities and responsibilities.

Note: This is a temporary position with the possibility of extension based on business needs.

Thank you for considering this position.