Financial Administrator

Tsebo – Financial Administrator (10 months contract)

Tsebo Facilities Solution is looking for a Financial Administrator TTo support the Project accountant by providing financial administrative and accounting support on the Old Mutual contract ensuring compliance to standard policies, procedures and processes in a manner that achieves the objectives of the Old Mutual contract through excellent workplace service delivery in daily operations and according to the master service agreement.

Duties & Responsibilities
Operational Delivery:

• Ensure adherence to TFS policies and procedures regarding financial management, controls, and expenditure authorization levels.
• Monitor daily orders and ensure procurement processes follow established procedures.
• Verify quotations, purchase orders, and invoices for accuracy and completeness.
• Process invoices promptly and reconcile them with quotations and purchase orders.
• Follow up with suppliers to ensure timely submission of invoices and statements.
• Coordinate with the team to ensure satisfactory job completion and timely invoicing.
• Allocate purchase costs accurately to the correct divisions/cost centers.
• Adhere to cut-off dates for financial processes and liaise with clients and head office finance team regarding supplier payments.
• Provide monthly Open Purchase reports as required.
• Assist in compiling and preparing monthly finance and project reports.
• Ensure subcontractors adhere to invoicing cut-off dates.
• Ensure suppliers are paid according to agreed terms.
• Maintain finance administration compliance on-site and in client regional offices.
• Liaise with TFS Managers to update and maintain contract documentation.
• Maintain open communication with head office regarding supplier payment reconciliations.
• Obtain statements from suppliers, copy invoices and statements, and forward originals to TFS finance.

Overarching Contractual Delivery:

• Ensure compliance with client financial policies and procedures.
• Act in the best financial interest of TFS throughout the agreement.
• Maintain transparent financial management practices.
• Assist in monitoring actual spend against budget expenditure and financial reporting requirements.

Customer Focus:

• Foster a customer-focused attitude within teams, prioritizing activities that contribute to improving customer lifetime value.
• Interact with clients to address inquiries, concerns, and requests promptly and professionally.
• Stay updated on business developments and strategic objectives.

Reporting:

• Assist in collating monthly reports within set timeframes for distribution to relevant stakeholders.

Code of Conduct:

• Undertake additional responsibilities as directed by Management.
• Work flexibly to address tasks beyond the job description.
• Take responsibility for one’s own actions and promote TFS’s and clients’ image and corporate citizenship.
• Adhere to TFS’s Safety, Health, Environmental, and Quality Management System’s Policies & Procedures.

Skills and Competencies:

• Proficiency in MS Office Suite.
• Knowledge of facilities management and construction.
• Strong communication skills in English; additional languages are advantageous.
• Customer-oriented and professional demeanor.
• Excellent organizational and time-management skills.
• Exceptional report writing, problem-solving, and analytical skills.
• Financial and business acumen.

Behavioral Qualities:

• Emotional intelligence and resilience.
• Ability to work independently and within a team.
• Self-discipline, motivation, and a proactive work ethic.
• Attention to detail and a methodical approach.
• Results-focused and adaptable.
• Ability to follow established procedures and work under pressure.
• Professionalism and competence.
• Customer service orientation and initiative.
• Extroverted and approachable demeanor.

Qualifications:

• Grade 12 (non-negotiable) plus additional certifications.
• Bookkeeping/Accounting Certification or equivalent.
• Computer literacy in MS Office.
• Minimum 3 years of finance experience in a similar environment.