Executive Personal Assistant | Vodacom Vacancies

Vodacom Vacancies – Executive Personal Assistant Vacancies

We are currently seeking an experienced and highly organized Executive Personal Assistant to manage business administration and project support functions within the office of the Chief Officer: Mergers & Acquisitions and Business Development.

Key Responsibilities:

1. Administrative Support:

• Manage real-time email correspondence and prioritize messages.
• Screen telephone calls and manage messages for the Chief Officer.
• Coordinate guest reception.
• Arrange appointments, meetings, and conferences for the Chief Officer.
• Review, proofread, and edit documents for the Chief Officer’s signature.
• Ensure the Chief Officer is well-prepared for meetings by providing necessary documentation ahead of time.
• Monitor and ensure timely submission of documents for governance forums and deadlines.
• Develop and maintain office management systems, including data management and filing.
• Provide administrative support during meetings, including accurate minute-taking.
• Compile and/or consolidate documents for various submissions, including Board agenda items and Audit Committees.
• Ensure diary synchronization to accommodate all meetings through consultation with the Chief Officer or Management Executive (ME).

2. Budget and Expense Management:

• Assist the Chief Officer with OPEX and CAPEX budget administration for their cost center.
• Check and prepare expenditure documentation in accordance with policies and procedures.
• Collect tax invoices and receipts for payment purposes.
• Reconcile and file all expenses for the Chief Officer in accordance with credit card statements.
• Process reconciliations, payments, expense reports, and budget transfers within specified turnaround times.

3. Travel Management:

• Manage all local and international travel arrangements.
• Prepare itineraries for the Chief Officer’s trips.
• Handle all travel logistics, including visa applications, hotel bookings, flight arrangements, and meeting scheduling.

4. Event Management:

• Organize events hosted by the Chief Officer’s office, including functions, conferences, workshops, and seminars.
• Coordinate logistical arrangements such as venue booking, speaker confirmation, delegate attendance, agenda preparation, and presentation development.
• Source promotional items and branded gifts as needed.

Ideal Candidate Profile:

Qualifications:

• Matric certificate.
• Secretarial Certificate/Diploma essential.
• Minimum of 5+ years of secretarial experience, including at least 1 year as a PA supporting an ME or above in a listed company.
• Project management experience.

Job Knowledge:

• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Microsoft Project) and Internet usage.
• Knowledge of office management procedures.
• Familiarity with the IT/Telecommunications environment (advantageous).
• Experience in financial administration.
• Knowledge of SAP EVO (advantageous).
• Project management and coordination skills.

Job-Related Skills:

• Strong administration and organizational skills.
• Excellent oral and written communication abilities.
• Attention to detail and ability to maintain confidentiality.
• Capability to work under pressure and meet tight deadlines.
• Ability to work independently and proactively.
• Results-oriented and self-motivated.

What We Offer:

• Competitive incentive programs and benefit packages.
• Retirement funds, risk benefits, and medical aid benefits.
• Cell phone and data benefits, along with fiber connection discounts.
• Exclusive staff discounts in collaboration with partner companies.

If you possess the requisite skills and experience for this role, we invite you to apply and join our team, making a significant impact in a dynamic environment!