Executive Personal Assistant | Vodacom

Vodacom Vacancies – Executive Personal Assistant

We are currently seeking an experienced and highly organized Executive Personal Assistant to manage business administration and project support functions within the office of the Chief Officer: Mergers & Acquisitions and Business Development.

Key Responsibilities:

1. Administrative Support:

• Manage real-time email correspondence and prioritize messages.
• Screen telephone calls and manage messages for the Chief Officer.
• Coordinate guest reception.
• Arrange appointments, meetings, and conferences for the Chief Officer.
• Review, proofread, and edit documents for the Chief Officer’s signature.
• Ensure the Chief Officer is well-prepared for meetings by providing necessary documentation ahead of time.
• Monitor and ensure timely submission of documents for governance forums and deadlines.
• Develop and maintain office management systems, including data management and filing.
• Provide administrative support during meetings, including accurate minute-taking.
• Compile and/or consolidate documents for various submissions, including Board agenda items and Audit Committees.
• Ensure diary synchronization to accommodate all meetings through consultation with the Chief Officer or Management Executive (ME).

2. Budget and Expense Management:

• Assist the Chief Officer with OPEX and CAPEX budget administration for their cost center.
• Check and prepare expenditure documentation in accordance with policies and procedures.
• Collect tax invoices and receipts for payment purposes.
• Reconcile and file all expenses for the Chief Officer in accordance with credit card statements.
• Process reconciliations, payments, expense reports, and budget transfers within specified turnaround times.

3. Travel Management:

• Manage all local and international travel arrangements.
• Prepare itineraries for the Chief Officer’s trips.
• Handle all travel logistics, including visa applications, hotel bookings, flight arrangements, and meeting scheduling.

4. Event Management:

• Organize events hosted by the Chief Officer’s office, including functions, conferences, workshops, and seminars.
• Coordinate logistical arrangements such as venue booking, speaker confirmation, delegate attendance, agenda preparation, and presentation development.
• Source promotional items and branded gifts as needed.

Ideal Candidate Profile:

Qualifications:

• Matric certificate.
• Secretarial Certificate/Diploma essential.
• Minimum of 5+ years of secretarial experience, including at least 1 year as a PA supporting an ME or above in a listed company.
• Project management experience.

Job Knowledge:

• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Microsoft Project) and Internet usage.
• Knowledge of office management procedures.
• Familiarity with the IT/Telecommunications environment (advantageous).
• Experience in financial administration.
• Knowledge of SAP EVO (advantageous).
• Project management and coordination skills.

Job-Related Skills:

• Strong administration and organizational skills.
• Excellent oral and written communication abilities.
• Attention to detail and ability to maintain confidentiality.
• Capability to work under pressure and meet tight deadlines.
• Ability to work independently and proactively.
• Results-oriented and self-motivated.

What We Offer:

• Competitive incentive programs and benefit packages.
• Retirement funds, risk benefits, and medical aid benefits.
• Cell phone and data benefits, along with fiber connection discounts.
• Exclusive staff discounts in collaboration with partner companies.

If you possess the requisite skills and experience for this role, we invite you to apply and join our team, making a significant impact in a dynamic environment!