Junior Debtors Clerk

Vine Recruitment – Junior Debtors clerk

Our client in Simondium is currently seeking a Junior Debtors Clerk to join their team as soon as possible.

Duties & Responsibilities:

New Clients

• Ensure timely processing of new credit applications by the receptionist and present to the FM for authorization.
• Assist in resolving any issues with credit applications.
• Capture approved clients’ details into Ezywine and submit for approval by FM.

Existing Clients

• Maintain clients’ accounts including delivery addresses and contact details.
• Manage clients’ age analysis and provide weekly feedback to sales representatives in different regions.
• Regularly contact overdue clients for payments and prevent new sales until accounts are settled.
• Send monthly statements to clients.
• Hold monthly meetings with FM to review clients’ age analysis.
• Coordinate with attorneys regarding overdue clients for collection.

Invoicing

• Invoice daily wine orders and ensure all invoices are printed and sent to relevant warehouses for dispatch.
• Ensure correct stock sales prices are applied according to the yearly price list issued by the MD.
• Reconcile accounts with the assistance of relevant sales personnel.
• Communicate with clients via email or telephone for queries and product information.

Credit Notes

• Process credit notes for returned stock.
• Verify returned stock quantities against credit note issued.

Stock Processing & Control

• Handle stock transfers between warehouses.
• Conduct weekly/monthly stock-takes across all warehouses and resolve any variances promptly.
• Calculate weekly stock allocations to regions based on historical selling cycles.
• Report weekly warehouse stock-on-hand to Winemaker and Financial Manager to identify slow-moving stock.
• Ensure warehouses transition to new vintage only after selling out old vintage.

Stock Delivery Management

• Oversee all deliveries.
• Track and trace daily deliveries for pending orders.
• Address any delivery issues with the transport company.
• Ensure receipt of Proof of Delivery (POD) from transport company.

Accounting

• Process daily receipts from bank statements and allocate to correct invoices.

General

• Assist FM and other managers as necessary.

Minimum Requirements:

• Matriculation with 2 – 3 years’ suitable experience.
• Proficiency in Microsoft Excel/Word (Intermediate).
• Ability to work independently and under pressure.
• Strong administrative skills with attention to detail and accuracy.
• Good communication skills.
• Experience in Ezywine (Advantageous).
• Previous experience in the Wine Industry (Advantageous).
• Own transport and driver’s license NON-NEGOTIABLE.