Payroll Administrator | Shoprite Vacancies

Shoprite Vacancies – Payroll Administrator Job Vacancies

The Payroll Administrator role is pivotal in providing support to the People function Portfolio. This involves ensuring accurate and timely administrative inputs, checks, and document management/filing services to facilitate the recording and traceability of all People activities. Additionally, the role extends to offering ad hoc support services within the function as needed.

Job Objectives:

Employee Centric Delivery:

• Provide administrative support across the relevant People function, adhering to People policies and procedures.
• Ensure compliance with legislative requirements pertinent to the role.
• Promptly escalate concerns or challenges to maintain efficient workflow.
• Coordinate query resolution related to the People function and communicate on behalf of others.
• Compile and update documents as necessary.
• Capture, load, and process relevant documents on designated systems.
• Maintain filing systems for reference and auditing purposes.
• Utilize official templates and systems for correspondence and related administrative activities.
• Update and maintain People data according to data standards.
• Conduct general office and function-specific administration.
• Manage orders and stationery within the People function.
• Liaise with external third parties as needed for People processes.
• Participate in projects and ad hoc activities, such as orienting new employees and compiling stakeholder lists.
• Ensure work is completed according to agreed-upon prioritization.

People (Self, Team & Organizational):

• Align with the People team to deliver solutions and services to the business.
• Engage in team activities fostering an innovative, agile, and employee-centric culture.
• Contribute to activities promoting a wellness culture within the team.
• Foster open and transparent communication within the team.

Financial, Reporting & BI:

• Ensure accuracy in data input and relevant reports.
• Use official data sources to inform administrative outputs.
• Assist in compiling basic reports for broader People requirements.
• Consolidate basic costs or data as required.

Governance & Compliance:

• Ensure compliance with relevant labor relations frameworks and legislation.
• Adhere to organizational and legislative governance frameworks and standards, including H&S requirements and the POPI Act.
• Identify and mitigate functional team and administrative risks.

Future-Fit:

• Integrate and flow work effectively with other service areas and business units.
• Identify opportunities for continuous improvement in administrative delivery services.
• Propose ideas related to relevant administrative functional technology requirements.

Qualifications:

• Diploma in Administration or equivalent (beneficial).
• Grade 12, National Senior Certificate (essential).

Experience:

• Over 1 year in an administrative role with exposure to the specific functional area (essential).
• Experience within the FMCG or retail sector (preferred).

Knowledge and Skills:

• Proficiency in SAP.
• Familiarity with HR legislature.
• Advanced Excel skills.