Receptionist/Administrator – West Coast Personnel

West Coast Personnel Vacancies – Receptionist/Administrator Vacancies

Location: Killarney Gardens, Cape Town

Salary: Salary will depend on experience

Working hours: Monday to Friday, 08h00 to 16h00

Key Responsibilities/Skills:

1. Receive, process, and manage customer orders using the company’s order management system.
2. Coordinate with the workshop to ensure timely order fulfillment.
3. Liaise and communicate with suppliers.
4. Communicate with customers regarding order status, delivery schedules, and any relevant updates.
5. Maintain accurate and up-to-date order records.
6. Create and manage customer and vendor accounts in the accounting system (Pastel).
7. Generate and issue customer invoices, ensuring compliance with VAT regulations.
8. Follow up on outstanding payments and manage credit terms.
9. Process supplier invoices, ensuring accuracy and compliance with financial standards.
10. Generate regular statements for both debtors and creditors.
11. Review statements for accuracy, resolve discrepancies, and communicate with stakeholders.
12. Place orders for office stationery and supplies, ensuring cost-effective procurement.
13. Reconcile supplier invoices related to office supplies and process payments.
14. Process PAYE deductions accurately and submit relevant documentation.
15. Stay informed about MEIBC regulations and ensure company compliance with wage and employment standards.
16. Utilize Pastel for financial recordkeeping, including entries for sales, purchases, and expenses.
17. Generate financial reports using Pastel.
18. Maintain the integrity of financial data in the system.
19. Maintain organized and compliant records for financial transactions, orders, and administrative processes.
20. Ensure adherence to company policies and relevant industry regulations.
21. Collaborate with the manufacturing team and management to ensure seamless operations.
22. Communicate effectively with internal and external stakeholders, including MEIBC representatives.

Requirements:

1. Previous experience in a similar administrative role, preferably with a focus on financial duties.
2. Proficiency in using Pastel accounting software with an understanding of VAT, PAYE.
3. Experience with MEIBC compliance preferred.
4. Strong organizational and multitasking abilities.
5. Excellent communication and interpersonal skills.
6. Attention to detail and accuracy in financial recordkeeping.
7. Team player.

Be sure to include details of your current/previous experience in this role.

Only shortlisted candidates will be contacted for interviews.

Thank you for considering this opportunity.